Pioneers in Tax - WTS in Germany
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Data Protection Information

We thank for your interest in our online presence. The protection of your personal data is a central concern for WTS Group Aktiengesellschaft Steuerberatungsgesellschaft (referred to in the following as "WTS", "we" or "us"). With this data protection information, we would like to inform you, in accordance with the stipulations of the EU General Data Protection Regulation (Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 - referred to in the following as "GDPR"), about the processing of your personal data, within the course of the use of the website which can be called up at https://www.wts.com/de-de (referred to in the following as "website"), the use of our services and features, as well as the establishing of contact with us.

Please also take notice of the additional data protection information applicable in connection with the use of our job portal and in the application process. You may call this up here (available in German). In case of a contradiction between this data protection information and the additional data protection information for the job portal and the application process, the latter shall prevail.

To navigate directly to the respective chapters of the data protection information, please click on the blue coloured headings.

  1. Controller
  2. Data Protection Officer
  3. Categories of personal data which we process
    a. Surfing our website
    b. Use of our contact form
    c. Establishing of contact/correspondence by email and/or telephone/fax
    d. Subscription to our newsletters and publications, information material and/or press releases
    e. Registration / Participation in events of WTS
    f. Registration / Participation in webinars of WTS
    g. Application via the WTS Jobportal (Tax & Legal branch) or sending of documents by letter post or email (also through personnel provider)
    h. Social media pages
    i. Registration with the WTS Alumni Network
  4. Sources of personal data processed
  5. Storage duration
  6. Purposes of processing personal data
  7. Legal bases for the processing
    a. Overview of the legal bases
    b. Details on the legal bases related to the data processing
  8. Use of cookies and social media plug-ins
    a. Prevention of session cookies
    b. Prevention of persistent cookies for range analysis
    c. Types of social media plug-ins
  9. Information on social media pages and relationship of the providers to WTS
    a. Facebook
    b. LinkedIn
    c. Twitter
    d. YouTube
    e. Xing
  10. Recipients or categories of recipients of personal data
  11. Transfer of personal data to third countries
  12. Your rights with respect to data processing
    a. Right to access (Art. 15 GDPR)
    b. Right to rectification (Art. 16 GDPR)
    c. Right to erasure (Art. 17 GDPR)
    d. Right to restriction of the processing (Art. 18 GDPR)
    e. Right to notification (Art. 19 GDPR)
    f. Right to data portability (Art. 20 GDPR)
    g. Right to object (Art. 21 GDPR)
    h. Right to complain with a supervisory authority (Art. 77 GDPR)
    i. Right to withdraw consent
  13. No obligation to provide data by yourself
  14. Automated decision making, including profiling, as specified by Art. 22 GDPR
  15. Data protection
  16. Application of this data protection information for other WTS companies
  17. Status and changes to this data protection information

1. Controller

WTS Group Aktiengesellschaft Steuerberatungsgesellschaft
Thomas-Wimmer-Ring 1
80539 Munich, Germany
Tel. +49 (0) 89 286 46-0
Fax +49 (0) 89 286 46-111
email: info@wts.de

WTS Group Aktiengesellschaft Steuerberatungsgesellschaft is represented by the executive board: Tax Consultant Fritz Esterer, Dipl.-Oec. (Chairman), WP Tax Consultant Franz Prinz zu Hohenlohe.

WTS Group Aktiengesellschaft Steuerberatungsgesellschaft operates this website and the job portal as the sole controller. In addition, this website also informs about all member companies of WTS Group, as well as about WTS Legal Rechtsanwaltsgesellschaft mbH. With regard to the validity of this data protection information, please note also Section 16.

2. Data Protection Officer

Group Data Protection Officer of WTS is

Dr. Thorsten B. Behling - Attorney at Law (Germany)
WTS Group Aktiengesellschaft Steuerberatungsgesellschaft
Sachsenring 83
50677 Cologne, Germany
email: thorsten.behling@wts.de

except for the following companies: WTS AI GmbH, WTS FOS Steuerberatungsgesellschaft mbH, FAS AG and WTS Legal Rechtsanwaltsgesellschaft mbH. For the latter, in deviation from the data protection officer named above, Timo Meisener (Attorney at Law (Germany)) WTS Legal Rechtsanwaltsgesellschaft mbH, Peter-Müller-Str. 18, 40468 Dusseldorf, Germany is appointed as data protection officer.

3. Categories of personal data which we process

Within the use of our website, the provision of the called-up features or services for you or your employer, as well as with establishing contact or correspondence with us - dependent on the features and services that you use or we provide to you or your employer - we process the personal data and data categories listed below:

a. Surfing our website

  • Information on the browser used and its version
  • Operating system of the terminal device
  • Your Internet service provider
  • Your IP address
  • Date and time of your access
  • Websites from which you accessed our website (so-called Referrer)
  • Websites which are called up by your system via our website
  • As appropriate, cookie data (e.g. pseudonym cookie ID, duration of your access of our website, page call-ups, your movement via links), provided that you should not prevent this as explained in Section 8 (use of cookies and social media plug-ins)

b. Use of our contact form

  • Master data (e.g., salutation, title, first name, last name)
  • Contact data (e.g. email address, telephone number, as appropriate, fax number)
  • As appropriate, company specifications (e.g. name of the company, division, location)
  • As appropriate, address data (e.g. street, post code, location, country)
  • Message content

c. Establishing of contact/correspondence by email and/or telephone/fax

  • Master data (e.g. salutation, title, first name, last name)
  • Contact data (e.g. email address, as appropriate, telephone number or fax number)
  • Metadata of your email (e.g. date and time of the dispatch)
  • as appropriate, telephone number (in case of telephone contact)
  • Message content/object of your request

If you should send us personal data by email, please ensure adequate encryption since data transfer by email is not secure and monitoring by third parties is possible.

d. Subscription to our newsletters and publications, information material and/or press releases

  • Master data (e.g. salutation, title, first name, last name)
  • As appropriate, company information (e.g. name of the company, your department)
  • Contact data (e.g. email address)
  • As appropriate, address data (e.g. street, post code, location, country)

e. Registration / Participation in events of WTS

  • Master data (e.g. salutation, first name, last name)
  • Contact data (e.g. email address, telephone number, as appropriate, fax number)
  • Company specifications (e.g. name and address of the company)
  • Additional specifications (e.g. different invoice address, SAP/Order Number)

f. Registration / Participation in webinars of WTS

  • Technical data (in accordance with Section 3 a))
  • Master data (e.g. first name, last name)
  • Contact data (e.g. email address)
  • Company specifications (e.g. name and address of the company)
  • As appropriate, your voice and contents of questions

g. Application via the WTS Jobportal (Tax & Legal branch) or sending of documents by letter post or email (also through personnel provider)

  • Master data (e.g. salutation, title, first name, last name)
  • Address data (e.g. street, house number, post code, location, country)
  • Contact data (e.g. telephone, mobile communications number, email address)
  • Knowledge (e.g. knowledge of language, additional knowledge)
  • Application or profile data (e.g. cover letter, CV, certificates, earliest entry date, job desired, locations desired, salary requested)
  • Consent to inclusion into the applicant pool
  • Consent to forwarding of your profile to us through a personnel provider or a contract between you and the personnel provider

If you should send us personal application data by email, for example in attachments, please ensure adequate encryption since data transfer by email is not secure and monitoring by third parties is possible.

Please also take notice of the additional data protection information applicable in connection with the use of our job portal and in the application process. You may call this up here (available in German). In case of a contradiction between this data protection information and the additional data protection information for the job portal and the application process, the latter shall prevail.

h. Social media pages

Within the course of use of our social media pages (some available in German only) on:

  • Facebook (call-up via the following external link)
  • LinkedIn (call-up via the following external link)
  • Twitter (call-up via the following external link)
  • YouTube (call-up via the following external link)
  • Xing (call-up via the following external link)
  • kununu (call-up via the following external link)

(referred to jointly as "social media page(s)"), we process the following categories of personal data:

  • User name and profile photo of the social media visitor
  • Comment information (e.g. profile photo, user name/name displayed, comment content)
  • Contents of messages to us
  • Specifications of Likes or "I Like" information regarding our posts
  • Specifications of posts which are shared by us
  • Photos of persons displayed in posts on our social media pages
  • Name and photos of employees (e.g. with Xing and LinkedIn)

Provided that, and as far as, we require the above categories of personal data for this, we also process this for purposes other than designated in this data protection information.

i. Registration with the WTS Alumni Network

  • As appropriate salutation, as appropriate title, first name, last name, as appropriate former name
  • Contact data (email address, as appropriate telephone number)
  • As appropriate specifications of current position (employer company, location, position)
  • Specifications related to time with WTS (position, leaving date)

4. Sources of personal data processed

Basically we collect personal data related to your person from you only. If this should exceptionally not be the case, we inform you separately. Within the course of processing of data via our online forms (e.g. contact form), we are provided with the personal data by the person who enters it into the respective form.

If you should provide us with personal data of third parties (e.g. as a personnel provider), you are obliged to comply with all data-protection law requirements, in particular with those of Artt. 5 to 9 and 12 ff. GDPR. Otherwise we do not have any intention to obtain this data and reserve the right to initiate legal proceedings against you.

5. Storage duration

Obtained personal-related data is only stored as long as necessary for the respective purpose associated with the storage (e.g. performance of a contract). When this purpose is fulfilled, we basically delete or anonymise the data, provided that, and insofar as, deletion does not contravene any legitimate retention purposes and obligation (e.g. stipulations from tax or professional law). In the latter case, the data processing is restricted to fulfilment of the retention purposes or the retention obligation. Apart from that, processing will only take place with your consent, for the establishment, exercise or defence of legal claims, for the protection of the rights of another natural or legal person or for reasons of an important public interest of the European Union (EU) or of an EU Member State. In case of the existence of a retention obligation , we delete or anonymise the data after the safe omission of the retention obligation.

6. Purposes of processing personal data

We adhere to the principle of purpose limitation and process your personal data only for the purposes which are explained in this data protection information.

If you visit our website, it is not legally or contractually required that you actively provide information about your person. Nevertheless, we collect certain data under a pseudonym for the assessment of your characteristic usage behaviour. For this, amongst other features so-called cookies and social plug-ins are activated on our website. You can find further information on this in Section 8.

We use personal data provided by you for the following purposes:

  • Handling of your request(s) (e.g. via our contact form)
  • Direct marketing - among other things distribution of publications requested by you (e.g. WTS Info Letter/Newsletter, International WTS Journal, WTS Journal, WTS Tax Weekly) or press releases
  • Forwarding of invitations on certain seminar topics
  • Performance of contract, as well as measures prior to contract entering (e.g. seminar registration and conduction)
  • Other establishing of contact (e.g. with our "Experts" named on the website)
  • Customer care
  • Decision about entering into an employment relationship and possibly also for the contracting, performance and termination of same
  • Company and/or Group control (e.g. budget planning and reporting)
  • Compliance with legal requirements (e.g. for the fulfilment of tax and commercial law obligations and the application of a compliance management, including compliance checks)
  • Data protection, security management and audits
  • Information about activities in the WTS Alumni Network

7. Legal bases for the processing

Basis for the processing of personal data are the GDPR, the German Federal Data Protection Act (BDSG) as well as further European and German legislation.

a. Overview of the legal bases

The following schedule gives you an overview of the existing and applied legal bases in accordance with GDPR and GDPA, to which we appeal to in the processing of your data, where appropriate:

Legal basis

Description / Explanation

Consent
Art. 6 para. 1 s. 1 a) GDPR

This legal basis applies if you have agreed that we process your data for one or more purpose (e.g. subscription to publications, inclusion into our applicant pool or registration with the WTS Alumni Network).

Performance of a contract or request for pre-contractual measures
Art. 6 para. 1 s. 1 b) GDPR

If we have entered into a contract with you (e.g. mandate agreement or conduction of a seminar) or if you have requested us with pre-contractual measures (e.g. request for a seminar), these legal bases allows us to process all data from you which is necessary for the performance of the contract or for taking pre-contractual measures.

Compliance with a legal obligation
Art. 6 para. 1 s. 1 c) GDPR

These legal bases allow us to process your data, when this is necessary for the fulfilment of a legal obligation (e.g. for compliance with commercial, tax or professional law).

Legitimate own interests or those of third party
Art. 6 para. 1 s. 1 f) GDPR

In part we base the processing of personal data on legitimate interests pursued by us or by a third party. Potentially all legal, economic and idea-related interests, which are not disapproved of by the legal system, may form such legitimate interests. Examples are as follows:

  • Data processing for communication with you as contact person on behalf of our client
  • Direct marketing (provided that not already covered by Art. 6 para. 1 s. 1 a) GDPR), e.g. in order to let you or your company know about our seminars. You have the right to object to direct marketing at any time with effect for the future, as explained in Section 12 g)
  • Processing of personal data of contact persons at contract partners or prospective customers, as far as not already covered by Art. 6 para. 1 s. 1) GDPR.

Decision on entering into an employment relationship Art. 88 GDPR
in acc. with § 26 para. 1 s. 1 BDSG

Provided that you apply for a job with us, e.g. via our website (in the job portal), we use your data for the decision on entering into an employment relationship with you, as well as possibly for the performance and termination of the same.

 

b. Details on the legal bases related to the data processing

aa. Surfing our website

For technical reasons, with every page call-up and provision of our website, we automatically collect data and information related to the computer system of the calling terminal device. In this case, we process the data types listed in Section 3 a) and base the processing on Art. 6 para. 1 s. 1 a) or f) GDPR. We base the processing of the data necessary for the functionality of our website on Art. 6 para. 1 s. 1 f) DSGVO, whereby our legitimate interest is to provide you with a fully functional website and thereby be able to present WTS to the market. Further details related to the cookies used by us, when providing our website, can be found in Section 8 of this information.

bb. Use of our contact form

Provided that you send us a message using our general contact form on our website, in order to facilitate the handling of your request, we process the data types listed in Section 3 b). Legal bases for the processing are Art. 6 para. 1 s. 1 b) and f) GDPR. For establishing contact, we need your complete name, your email address as well as your message to us. In addition, indication of further data types listed in Section 3 b) is possible. However, we would like to request you to indicate only the data types which we need for establishing contact (e.g. telephone number in case you wish to receive a call by us). Should you indicate data which we do not need to require for handling your request, we do not the intention to obtain this data.

cc. Establishing contact by email or telephone

Provided that we should correspond by email or telephone (e.g. within the context of client support), we process the data types indicated in Section to 3 c). The processing of the indicated data is necessary in order to handle your request and possibly also to take pre-contractual measures requested by you (e.g. in order to send you a quotation requested by you). The processing can also be necessary for the performance of a contract if such a contract should be established between you or your employer and us, and contract performance requires correspondence or at a minimum correspondence should be appropriate.

Legal bases for the processing explained in this section are Art. 6 para. 1 s. 1 a), b) and f) GDPR and § 7para. 2 No. 2 UWG (German Act against unfair completion). As far as we build the processing upon legitimate interest, this consists of fulfilling our contractual main and secondary obligations with respect to your employer, of remaining in contact with you or your employer, of promoting our sales as well as of being able to handle your requests addressed to us adequately, in a timely manner and appropriately.

Provided that you have explicitly consented to this, an establishing of contact can be implemented by email also for the purpose of direct marketing; an establishing of contact by telephone for the purpose of direct marketing can be implemented if we do not identify you as a consumer, if at a minimum your presumed consent is given. Meanwhile as a consumer we would only contact you as a consumer by telephone for the purpose of direct marketing if you have consented explicitly.

Provided that you have granted us your consent for the processing of your data for the purpose of direct marketing, you agree with the processing of your data for this purpose as follows:

"I herewith give my consent that the contact data indicated by me (email and telephone) may also be processed by WTS for establishing contact by email or telephone for the purpose of direct marketing. I can withdraw my consent to this at any time with effect for the future. I have taken notice of the precise details of the processing of my data, as well as my rights concerning the data processing, as explained in the data protection information (in particular in Section 7 b, cc)."

You have the right to withdraw your consent at any time with effect for the future. Lawfulness of processing of your data up to the time of the withdrawal is not affected by the withdrawal. You can withdraw your consent as described in Section 12 i). As an alternative, it may further be possible to be removed from the distribution list via an "Unsubscribe link" at the end of an email with direct marketing. Finally, you can also object to the ongoing processing of your data, as explained in Section 12 g).

dd. Subscription to newsletters and publications, information material and/or press releases

Provided that you request a newsletter, other publications, information material or press releases from us, we process the data types listed in Section to 3 d). In case of a transfer by email, the specification of your email address only is required for that. Furthermore, if you should request publications by letter post, the specification of your first and last name, your address data, as well as possibly the name of your company and your department (in case of distribution to your business address), are required. In this case we base the processing on Art. 6 para. 1 s. 1 a) GDPR, since we process your data for distribution based on your consent.

(1) Declaration of consent for the subscription to email newsletters or other publications

Provided that you give us your consent for the processing of your data for the dispatch (electronic and/or postal) of news letters or other publications, you agreed with the processing of your data for this purpose as follows:

"I herewith give my consent, within the course of the registration to an email newsletter or another publication, that the personal data indicated by me can be processed for the dispatch of the publications selected by me. I can withdraw this consent at any time with effect for the future and thus cancel the respective publication again. I have herewith taken note of the precise details of the processing of my data, as well as my rights concerning the data processing, as explained in the data protection information."

(2) Declaration of consent to the subscription to press releases

Provided that you give us your consent to the processing of your data for the purpose of the electronic distribution of press releases, you agreed with the processing of your data for this purpose as follows:

"I herewith give my consent that the personal data indicated by me within the course of the order of electronic press releases may be processed for the distribution of electronic press releases. I can withdraw this consent at any time with effect for the future and thus cancel the reception press releases. I have herewith taken notice of the precise details of the processing of my data, as well as my rights concerning the data processing, as explained in the data protection information."

(3) Withdrawal of your consent

You have the right to withdraw your consent at any time with effect for the future. Lawfulness of processing of your data up to the time of the withdrawal is not affected by the withdrawal . You can withdraw your consent as described in Section 12 i). As an alternative, it may further be possible to be removed from the distribution list of the respective newsletters, publications or press releases via the respective "Unsubscribe Link" at the end of each email with which we sent you newsletter, publications or press releases. Finally, you can also object to the ongoing processing of your data, as explained in Section 12 g).

ee. Registration and participation in our events and seminars

Provided that you register for one of our seminars, we process the data types designated in Section 3 e) for the seminar registration and conduction. We process this data on the basis of Art. 6para. 1 s. 1 b) GDPR, since the processing of the data is necessary in order to fulfil pre-contractual and contractual measures requested by you. Furthermore, we use this data in order to subsequently send you a summary of the documents of the seminar by email.

If not you, rather a third party (for example your employer), should be our contract, we process your personal data on the basis of Art. 6 para. 1 s. 1 f) GDPR. Here we have a legitimate interest in processing your data in our economic and legal interests, in complying with our contractual obligation with respect to this third party, as well as possibly processing in the interests of the third party, and in allowing you to participate in the seminar and, provided that for example you are an employee of the third party, to continue to train you correspondingly.

Provided that you are interested in externally offered events and seminars, you can access the corresponding offers at https://www.wts.com/de-en/events by selection of the Category "External Lectures". Please note that in this case, for the call-up of further information and registration for the event, you leave the website of WTS and are transferred to the websites of the respective event organiser.

ff. Registration and participation in our webinars

Provided that you register for a webinar, we process the data types designated in Section 3 f) for the webinar registration and conduction. We process this data on the basis of Art. 6 para. 1 s. 1 b) GDPR, since the processing of the data is necessary in order to fulfil the pre-contractual and contractual measures requested by you. Furthermore, we use this data to subsequently send you a summary of the documents of the webinar by email.

If not you, rather a third party (for example your employer) should be our contract, we base the processing described in the above-designated paragraph of this Section on Art. 6 para. 1 s. 1 f) GDPR. Here the legitimate interest lies in processing your data in our economic and legal interests, in complying with our contractual obligation with respect to this third party, as well as possibly in the interests of the third party, in allowing you to participate in the seminar and to continue to train you correspondingly.

Within the course of the conduction of the webinar, you further have the possibility to put questions to the lecturer. In this case, your question and request, as well as your voice, can be heard by all participants of the corresponding webinar. Processing of your question or your request and your voice in this case, we base on Art. 6 para. 1 s. 1 b) GDPR, since the processing of your data is necessary in order to respond to your question and/or your request and thus to comply with our contractual obligation.

Please note that it is not permitted to make recordings of our webinars.

Provided that you are interested in externally offered webinars, you can access the corresponding offers at https://www.wts.com/de-en/events by selection of the Category "External Lectures". Please note that in this case, for the call-up of further information and registration for the event, you leave the website of WTS and are transferred to the websites of the respective event organiser.

gg. Application via the WTS Jobportal (Tax & Legal branch) or sending of documents by letter post or email (also through personnel provider)

If you should apply with us, e.g. via the job portal which you can access via our website, we process the data types from you listed in Section 3 g). Information provided by you must be truthful. Furthermore, we process data types listed in Section 3 g) only as far as, this contributes to documenting your suitability for a certain position. If this should not be the case, we do not have any intention to obtain this data. We also process the corresponding data for the decision on the entering into an employment relationship with you and, in case of a positive decision, for the entering, performance and termination, in accordance with Art. 88 GDPR in connection with § 26 para. 1 s. 1 BDSG. You may find additional information on the use of our job portal in the data protection information for the job portal, which you can call up here (available in German). In the case of a contradiction between this general data protection information and the additional data protection information for the job portal and the application process, the latter shall prevail.

Provided that you should apply for a position which was offered not by WTS but by another WTS company, the previously indicated data is processed in the controllership of the respective company for the same purposes and based on the same legal bases.

Provided that you are interested in job offers in the Financial Advisory ranch, you may access corresponding job offers via the job portal of FAS AG. Please note that you leave the website of WTS in this case and are transferred to the website of FAS.

hh. Use of our social media pages

Provided you use our social media pages, we process the data types from you designated in Section to 3 h). You have the possibility to distribute our posts, to like as well as comment them and for example hereby to raise questions. You can also get in contact with us using the contact possibilities on our social media pages. Provided that you make a request or comment a post to receive information about our products for closing a contract, we process your data on the basis of Art. 6para. 1 s. 1 b) or f) GDPR for the implementation of pre-contractual measures that you requested about or for the conclusion of a contract with you or your employer.

Provided that you make purely informative contact with us, we process your personal data based on our legitimate interests, according to Art. 6para. 1 s. 1 f) GDPR. Our legitimate interest is in answering your request and herewith to present our company optimally on the Internet and to inform prospective customers. We process your profile photo on the basis of Art. 6 para. 1 s. 1 a) GDPR, as you have declared your consent by uploading your profile photo into your social media profile and interacting with our social media page, that your photo is displayed on our corresponding social media page (e.g. in a comment).

Furthermore, we use the analysis tools reserved on the social media pages (e.g. Facebook-Insights, YouTube Analytics) in order to facilitate the evaluation of which contents are interesting for you as a user and how large the range of our posts, as well as the interaction of the user with our contents, actually is. In this case we only have access to anonymised - therefore not personal - statistical information, which we cannot assign to you without further additional information. The processing in this case is based on Art. 6 para. 1 s. 1 f) GDPR, as our entitled interest is in the optimisation and user-friendly structuring of our social media pages. Further details regarding this, and how we use analysis tools in case of the individual social media pages, can be found in Section 9.

Provided that we display a photo of you in a post on one of our social media page or see or hear you in a video, we process this data based on consent given to us in accordance with Art. 6 para. 1 s. 1 a) GDPR.

Provided that you are displayed on our Xing and LinkedIn social media pages in the area "Employee", with name and if applicable, photo, the processing is also implemented based on your consent according to Art. 6 para. 1 s. 1 a) GDPR. In this case, your consent is given by indicating in your Xing or LinkedIn profile that you work with WTS and have not carried out your privacy settings in a way a listing on our page is prevented. Your consent in this connection is also given freely and can be withdrawn by adaptation of your privacy setting at any time with effect for the future. If you should not give your consent, of course no disadvantages arise for you from this other than your name (and as applicable your profile photo) with Xing and LinkedIn not to be displayed on our page in the area “Employee”.

ii. WTS Alumni Network

Provided that you give us your consent for the processing of your data for the purpose of information about the activities of the WTS Alumni Network, you agree with the processing of your data for this purpose as follows:

"I give my consent that the personal data indicated by me to WTS Alumni Network for registering with the WTS Alumni Network may be processed for these purposes. I can withdraw my consent at any time with effect for the future and herewith stop reception of messages from the WTS Alumni Network. I have taken notice of the precise details of the processing of my data, as well as my rights concerning the data processing, as explained in the data protection information."

You have the possibility to withdraw your consent at any time with effect for the future. Lawfulness of the processing of your data is not affected by the withdrawal up to the time of the withdrawal. You can withdraw your consent as described in Section 12 i). Furthermore, an possibility alternative exists to deregister via the respective "Unsubscribe Link" at the end of every email, with which we sent you information related to the WTS Alumni Network. Finally, you can also object to the ongoing processing of your data, as explained in Section 12 g).

jj. Use of the contact data of our point of contact ("Experts")

Provided that you should contact one of our contact persons ("Experts") by email or by telephone, we process the data types indicated in Section 3 c). The processing of the indicated data is necessary in order to handle your request and possibly also to fulfil pre-contractual measures requested by you (e.g. in order to send you requested information on a seminar). The legal basis for this processing is Art. 6 para. 1 s. 1 b) and f) GDPR.

kk. Other purposes

It is possible that the data types designated in Section 3 are also processed for the following purposes and on the following legal bases:

  • Company and/or Group control (e.g. for budget planning and reporting), which includes Group reporting as well as a consistent Group management (e.g. for customer service). Legal basis therefore is Art. 6 para. 1 s. 1 f) GDPR. Our legitimate interests are in the Company and Group control, as well as in a consistent Group management, for which we have an economic interest. Therefore our interest is to be qualified as legitimate according to this requirement. Affected by this are particularly the data types designated in Section 3, which we collected from you in connection with the contract performance and/or the provision of pre-contractual measures (e.g. in connection with seminar registrations).
  • Compliance with our legal obligations (e.g. for the fulfilment of tax and commercial legal obligations and the application of a Compliance Management, including compliance checks). The legal bases for this is Art. 6 para. 1 s. 1 c) GDPR.
  • Data protection and security management, including corresponding audits by our Data Protection Officer. Legal basis with respect to audits by our Data Protection Officer are Art. 6 para. 1 s. 1 c) GDPR, particularly in connection with Art. 24 para. 2 s. 2 and Art. 38 para. 2 and Art. 39 para. 1 b) and c) GDPR, and in addition Art. 6 para. 1 s. 1 f) GDPR. Our legitimate interest is in secure and data protection compliant processing of personal data.

8. Use of cookies and social media plug-ins

We use cookies on our website. Cookies are small data packets which are generated by our Web server and, with communication of your computer with the Web server, filed on the hard disk of your computer. To be distinguished are so-called session cookies, which serve for the pure functionality of our website and which are deleted immediately after closing the browser, and so-called persistent cookies which are stored and used after a session. We use both types of cookies. By using our website, in combination with the overlaid cookie banner, you have given your consent that we may process your data using these cookies, as explained below. Legal bases for the ongoing processing of your data are Art. 6 para. 1 s. 1 a) GDPR. This does not apply if and to the extent that we require your personal data (in particular when using session cookies) in order to guarantee the functionality of our website. Legal basis for this processing is Art. 6 para. 1 S. 1 f) GDPR If you should wish to exercise your respective right to withdraw or to object - regardless of the information in Section 12 g) and i) - please proceed as described below:

a. Prevention of session cookies

You may at any time exercise your right to refuse cookies. For this, regardless of the other possibilities to prevent cookies explained in the following, you may adjust your browser so that it accepts no cookies or your consent is requested before setting a cookie. Please find details on this in the Help function of your browser. If you do not accept any cookies, you may possibly unable to use the complete range of website functions.

b. Prevention of persistent cookies for range analysis

For us it is important to understand how our website is used, in order to be able to improve and structure it more visitor attractive. Therefore we analyse how you use our website, for this we process cookie data using external service providers - as described in the following. You can also use these descriptions to find out how to prevent these cookies.

Google Analytics cookies

Our website uses Google Analytics, a web analysis service of Google Inc. ("Google"), which uses cookies for the analysis of the use of our website by you.

The information about your use of this website generated by a cookie is transferred to a Google server in the USA and stored there. Before the transfer, your IP address is shortened in the European Union or the European Economic Area. In exceptional cases only, the full IP address is transferred to a Google server in the USA and shortened there. Google will use this information under our instruction to evaluate your use of the website, in order to compile reports on website activities and to provide further services connected with website use and Internet use with respect to WTS. The (shortened) IP address sent by Google Analytics from your browser is not combined with other data of Google.

You can prevent the recording of data generated by a Cookie and related to your use of the website (including your IP address), as well as its transfer to Google including the processing of this data by Google by download and installation of the browser plug-in available via the following external link: http://tools.google.com/dlpage/gaoptout?hl=en

Please find more detailed information on the conditions of use and data protection references of Google via the following external links: http://www.google.com/analytics/terms/gb.html (UK version) or https://policies.google.com/?hl=en-GB&gl=en (UK version)

Please note that you leave the website of WTS by using these external links. A processing of the respective data is not controlled by us.

c. Types of social media plug-ins

Furthermore, we use the below listed, so-called social media plug-ins on our website. The plug-ins are integrated into our page by the so-called "two-click process". This serves to trigger transfer of information to the respective provider of the plug-in only after your intervention, as explained in more detail below. When you wish to activate a plug-in, your intervention is required. This is implemented by the slide control which you can find with our "Share Now" buttons and which you must click on if you wish to share something on our page in Social Media. Only after the activation of the plug-in you can use this Share-Function and be transferred to the website of the provider. There you leave our website. With activation of the plug-in, the respective provider is receives cookie data from you, which, if you should log on with the respective provider or be already logged on, can possibly be assigned to your social media account and be combined with your real data. Details about this, as well as information how you can possibly prevent this, can be found in the data protection regulations of the respective provider of the plug-in, since we are not the controller for data processing in this respect. We explain to you how you can access the data protection regulations of the respective provider of the plug-in in the following sections related to the respective provider. On our website we use the following plug-ins:

Facebook plug-ins

On our website, plug-ins of the Facebook social network are used, which is operated by Facebook Ireland Ltd. 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland ("Facebook"). The plug-ins are marked with a Facebook logo. Please find an overview of the Facebook plug-ins and their format via the following external link: https://developers.facebook.com/docs/plugins?locale=en_US (US version)

If you activate the Facebook plug-in on a page of our web presence, your browser establishes a direct connection to the Facebook servers. The content of the plug-in is sent from Facebook directly to your browser and linked into the page. As a result of this linking, Facebook is provided with the information that your browser has called up the corresponding page of our web presence, even if you do not have any Facebook profile or are not logged on with Facebook. This information (including your IP address) is sent from your browser directly to a Facebook server in the USA and stored there. If you are logged on with Facebook, Facebook can assign the visit of our website to your Facebook profile immediately.

When you interact with the plug-ins, press the "Like" button or submit a comment this information is also sent directly to a Facebook server and stored there. The information is additionally published on your Facebook profile and displayed to your Facebook friends.

The purpose and scope of the processing of your data by Facebook, as well as your rights in this connection and setting adjustments for the protection of your privacy can be found in the data protection references of Facebook via the following external link: https://en-gb.facebook.com/policy.php (UK version).

If you do not wish that Facebook assigns the data collected via our web presence directly to your Facebook profile, you must log out from Facebook before you visit our website. You can also prevent the loading of the Facebook plug-ins completely with add-ons to your browser via the following external links, e.g. for

Mozilla Firefox: https://addons.mozilla.org/de/firefox/addon/facebook_blocker/

Opera: https://addons.opera.com/de/extensions/details/facebook-blocker/?display=en

Twitter Plug-Ins

Plug-ins of the micro-blogging service Twitter are used on our website, which are operated by Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2 D02 AX07, Ireland ("Twitter"). The plug-ins are identified with a Twitter logo, for example in the form of a blue "Twitter Bird". Please find an overview of the Twitter plug-ins and their format via the following external link: https://dev.twitter.com/web/overview

When you activate the Twitter plug-in on a page of our website, your browser establishes a direct connection to the Twitter servers. The content of the plug-in is sent by Twitter directly to your browser and linked into the page. As a result of the link, Twitter is provided with the information that your browser has called up the corresponding page of our web presence, even if you do not have any Twitter profile or are not logged on with Twitter. This information (including your IP address) is sent from your browser directly to a Twitter server in the USA and stored there. If you are logged on with Twitter, Twitter can assign the visit of our website to your Twitter profile immediately. When you interact with the plug-ins, for example activate the "Twitter" button, the corresponding information also sent directly to a Twitter server and stored there. The information is additionally published on your Twitter account and displayed there to your contacts.

The purpose and scope of the processing of your data by Twitter, as well as your rights in this connection and setting adjustments for the protection of your privacy can be found in the data protection references of Twitter via the following external link: https://twitter.com/en/privacy

If you do not wish that Twitter assigns the data collected via our web presence directly to your Twitter profile, you must log out from Twitter before you visit our website. You can also prevent the loading of the Twitter plug-ins completely with add-ons to your browser, e.g. with the script blocker "NoScript" via the following external link (http://noscript.net/).

LinkedIn Plug-Ins („Share-Button“)

You can find plug-ins of the social network LinkedIn respectively LinkedIn Ireland Unlimited Company Wilton Place, Dublin 2, Ireland ("LinkedIn") on our Internet page. The LinkedIn plug-ins can be identified by the corresponding logo or the "Recommend Button". Please note that, during a visit to our website, the plug-In establishes a connection between your respective Internet browser and the LinkedIn server, provided that you activate the plug-in as described before. LinkedIn is thus informed that our website page has been visited by your IP address. If you click on the LinkedIn "Recommend" button and are at the same time logged on to your account with LinkedIn, you have the possibility to link content of our website to your profile page in your LinkedIn account.

You thus enable LinkedIn to assign your visit to our website to you and your user account. We do not have any knowledge of the content of the transferred data and its processing by LinkedIn.

You can find further details on the collection of data and your legal possibilities, as well as setting options, via the following external link: https://www.linkedin.com/legal/privacy-policy?trk=uno-reg-guest-home-privacy-policy

Xing Plug-Ins („Share-Button“)

We use the "Share" button of XING on our website. Therefore, with the call-up of this website over your browser, a connection is established to the servers of XING AG, Dammtorstraße 30, 20354 Hamburg, Germany, provided that you activate the plug-in as previously described. With that, the Share functions are provided (e.g. the indication of the meter status).

A storage of your data about the call-up of this website is not carried out in this case. In particular, no IP addresses are stored by XING. Also non of your use characteristics are analysed.

The latest information on data protection with regard to the "Share" button, as well as further relevant information in this regard can be called-up via the following external link: https://www.xing.com/app/share?op=data_protection

YouTube Plug-Ins

We use a minimum of one plug-in of YouTube, a service of the Google LLC. Amphitheatre Parkway, Mountain View, CA 94043, USA. As soon as you visit our website, a connection is established to the YouTube server, provided that you activate the plug-in as previously described. The YouTube server is informed about which special page of our web presence was visited by you. If you should be logged on to your YouTube Account, YouTube can assign your surfing characteristics directly to your personal YouTube profile.

If you do not wish that this possibility is provided to YouTube, you must log out from your account before you visit our website. You can find further information on the processing of your data by YouTube in the data protection references of YouTube via the following external link: https://policies.google.com/privacy?hl=en-GB&gl=de (UK version)

9. Information on social media pages and relationship of the providers to WTS

Please note that WTS is controller and service provider only in reference to those social media pages in the scope designated in Section 3 h), as data processing is initiated by WTS themself in accordance with the information in this Section 9. In addition, for telemedia and respective data processing, which are accessible via the below listed social media pages, WTS is neither in the position of a controller nor can WTS influence these. For this reason, WTS also does not have any control about whether and, if so, to which extent your personal data is transferred by other service providers, who provide telemedia via the social media pages, to recipients in third countries. Other service providers may possibly also process the respective technical information if you call our social media pages. Regardless of the data which we process in accordance with Section 3 h), the following information can be fetched by these providers in particular:

  • The IP address of your terminal device and/or your Internet connection,
  • Date and time of the call-up of our social media pages,
  • Your browser type,
  • The browser settings and the operating system,
  • The page last visited by you and the transferred data quantity.

These details concern all social media pages referred to in the following, provided that, and as far as, we declare nothing different for the respective social media pages.

a. Facebook

As service provider of the Facebook-Fanpage listed in Section 3 h), we can e.g. inspect who calls our Fanpage and/or posts, comments and/or shares posts. We process your posts in this case, in order to facilitate the handling of your request and for example to answer a question raised by you. In addition, we process all information you provide when addressing us via the contact possibilities offered on our Facebook-Fanpage, e.g. your user name, the email address and your request. We process the data on the legal bases indicated in Section 7 b) hh).

Furthermore, it is possible that Facebook Inc. 1601 Willow Road Menlo Park, CA 94025, USA (in the following "Facebook USA") and/or Facebook Ireland Ltd. 4 Grand Canal Square, Dublin 2, Ireland (in the following "Facebook Ireland"), provides us without being asked with anonymised - therefore not personal - statistical information, that we cannot assign to you without further additional information, about the use of our Facebook-Fanpage (e.g. .through so-called Facebook-Insights).

Please find further information on the processing of your data by Facebook USA and/or Facebook Ireland in the data protection information via the following external link: https://www.facebook.com/privacy/explanation

b. LinkedIn

As a service provider of the LinkedIn page listed in Section 3 h), we can e.g. inspect who follows our LinkedIn page and which employees indicated to work with WTS in own LinkedIn profiles. Furthermore, we can see that our posts are marked with "I Like", shared or a comment has been written. In the case of comments, we process your data in order to facilitate a response to your request.

Furthermore, it is possible that LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland (in the following "LinkedIn) provides us without being asked with anonymised - therefore not personal - statistical information, which we cannot assign to you without further additional information, about the use of our LinkedIn page (e.g. analysis for company pages).

Please find further information on the processing of your data by LinkedIn in their data protection information via the following external link: https://www.linkedin.com/legal/privacy-policy

c. Twitter

As a service provider of the Twitter page listed in Section 3 h), we can e.g. see who follows our Twitter page, who likes to view our posts ("Tweets") regularly, who marks our Tweets with "I Like", who answers them or publishes them again ("retweets"). Provided that you respond to one of our Tweets, we process your data in order to facilitate your request to be handled. Provided that you follow us on Twitter, you have the possibility of writing a private message to us. In this case, we use your data in order to handle your request. We process the data on the legal bases indicated in Section 7 b) hh).

Further information on the processing of your data by Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07, Ireland (in the following "Twitter), can be found via the following external link: https://twitter.com/en/privacy

d. YouTube

As service provider of the YouTube page listed in Section 3 h), we can see e.g. who views our videos and who gave them an "I Like" note. Also we can view comments below our posts. We process your comments and your user name in this case, in order to facilitate the handling of your request and for example to answer a question raised by you. We process the data on the legal bases indicated in Section 7 b) hh).

Furthermore, it is possible that YouTube LLC, 901 Cherry Ave, San Bruno, CA 94066, USA (in the following "YouTube") provides us without being asked with anonymised - therefore not personal - statistical information, which we cannot assign to you without further additional information, about the use of our YouTube page (e.g. through YouTube Analytics).

Please find further information on the processing of your data by YouTube via the following external link: https://policies.google.com/privacy?hl=en-GB&gl=de (UK version)

e. Xing

As a service provider of the Xing page listed in Section 3 h), we can see e.g., when and with which content evaluations are shared about our company. The corresponding evaluations are displayed on our Xing page pseudo-anonymised and we do not have any possibility to assign these to a specific person. Furthermore, we can see which employees indicated on their own Xing profiles that they work with WTS and have consented display on our Xing page. Furthermore, we can see who "follows" our Xing page and wishes display of news published by us on our Xing page in the own profile. We process the data on the legal grounds indicated in Section 7 b) hh).

Further information on the processing of your data by XING SE, Dammtorstrasse 30, 20354 Hamburg, Germany (in the following "Xing") can be found via the following external link: https://privacy.xing.com/en/privacy-policy/printable-version

10. Recipients or categories of recipients of personal data

We transfer personal data to the following recipients:

  • Public entities, to which the data must be sent according to legal stipulations (e.g. financial authorities, supervisory authorities, social insurance carriers, possibly prosecution authorities)
  • Internal departments which participate in the performance of the respective tasks, basically: Marketing, Personnel, IT & Security)
  • Contractors (service enterprises, such as e.g. IT service providers which can be settled inside or outside of the WTS Group)
  • Other Group companies and departments (e.g. Information Security Department)
  • Providers of our social media pages

11. Transfer of personal data to third countries

Basically, we do not transfer personal data which we collect via over our website to countries outside of the European Union or the European Economic Area (third countries). If data is transferred to third countries as necessary for contract performance, for internal communication or administration within the WTS, or due to the registered office of a service provider being in a third country, this is always subject to prior detailed checking and assessment by our Data Protection Officer. It is also only implemented if, at the site in the third country, an adequate data protection level is ensured or appropriate safeguards grant an adequate data protection level (Art. 45 ff. GDPR) or in exceptional cases where neither an adequacy decision nor appropriate safeguards are required (Art. 49 para. 1 GDPR). Provided that and insofar as you wish to be provided with further information on the individual safeguards, you can refer to our Data Protection Officers named in Section 2.

12. Your rights with respect to data processing

You have the following rights with respect to us, as explained below, granted by Art. 15 to 21 GDPR, as well as the right to any-time withdrawal of your consent declared with respect to us, and the right to lodge a complaint to the supervisory authorities. You can exercise your rights form-free with respect to us and do this either directly to the contact data indicated in Section 1 or via our Data Protection Officer whose contact data can be found in Section 2. Except for possible transmission or connection charges, no costs arise to you for that.

a. Right to access (Art. 15 GDPR)

You have the right to obtain confirmation from us whether or not and which personal data is processed by us related to your person: With regard to this data in particular, you can obtain information about the purposes and the legal bases related to the processing (Section 6, 7 and 8), the categories of data that we process (Section 3), the categories of recipients (Section 10) and our intention to transfer the data to recipients in a third country (Section 11). The information furthermore contains specifications about the origin of the data, provided that it has not been obtained from you. You furthermore have the right to obtain a copy of the personal data which is subject of the processing, insofar as the rights and freedoms of other persons with respect to their personal data are adversely affected.

b. Right to rectification (Art. 16 GDPR)

You have the right to obtain from us the rectification without undue delay of inaccurate personal data concerning you. You have furthermore the right to obtain completion of incomplete personal data, considering the purposes of the processing - also by means of a supplementary statement.

c. Right to erasure (Art. 17 GDPR)

You have the right to obtain from us erasure without undue delay of your personal data if one of the following grounds applies and none of the exceptions listed below the grounds applies:

  • The data processed by you is no longer necessary for the purposes explained in this data protection information.
  • You have withdrawn your consent (see also Section 12. i)) and we do not have any other legal basis for processing your data.
  • The data was processed unlawfully.
  • Deletion is required for compliance with a legal obligation in union or member state law which we are subject to.
  • You have objected to the processing of your data by us (see also Section 12. g)) and we do not have any overriding legitimate reasons for the processing of your data.

We do not have to comply with your request for erasure, however, if one of the following applies:

  • The processing is necessary for the exercise of the right to free speech and to information.
  • The processing is necessary in order to fulfil a legal obligation we are subject to according European Union or member state law (e.g. legal retention obligations).
  • The processing is required for the establishment, exercise or defence of legal claims.
  • The processing is required for reasons of public interest in the public health area.

d. Right to restriction of the processing (Art. 18 GDPR)

You have the right to obtain from us the restriction of the processing of your personal data. You have this right in particular if one of the following applies:

  • You contest the accuracy of your data.
  • The processing of the data is unlawful and you oppose the erasure of the data.
  • We do not need your data any longer, however you still require it for the establishment, exercise or defence of legal claims.
  • You have objected to the processing (see also Section 12 g)) and we are in the process of verification whether our legitimated grounds override your legitimate grounds for the objection to the processing.

e. Right to notification (Art. 19 GDPR)

If you have claim from us to rectify or erase your data or to restrict their processing, we are obliged to inform all recipients to whom your personal data was disclosed to carry out the rectification, or deletion of the data or the restriction of the processing, unless this proves impossible or involves disproportionate effort. You have likewise the right with respect to us to be informed of these recipients.

f. Right to data portability (Art. 20 GDPR)

You have the right to receive the personal data concerning you in a structured, commonly used and machine-readable format and to transmit it to another controller, as far as you have provided this data to us based on consent or a contract, and the data is processed by automated means. You have the right to have the data transmitted directly from us to the other controller, as far as this is technically feasible and the rights and freedoms of other persons are not adversely affected.

g. Right to object (Art. 21 GDPR)

You have the right to object to the processing of personal data concerning you at any time, for reasons related to your particular situation, as far as the processing of this data is based the necessity for the purposes of the legitimate interests pursued by us or those by a third party, or for the performance of a task that is in the public interest.

You can object to the processing of your data for direct marketing purposes at any time with effect for the future. We will always follow your objection. Please note however, that we cannot exclude the case where, on an individual basis, we are possibly not capable of calling back a marketing measure. if your objection should reach us at a time when the marketing measure has already been activated by us irrevocably. In such a case, however, we will of course exempt you from the distribution of every future marketing measure.

h. Right to complain with a supervisory authority (Art. 77 GDPR)

In addition, you can at any time lodge a complaint with the competent data protection supervisory authority, for example at your place of residence or at the place of the suspected infringement.

The following data protection supervisory authority is competent for WTS:

Bayerisches Landesamt für Datenschutzaufsicht (Bavarian State Office for Data Protection Supervision)
Promenade 27
91522 Ansbach
Germany
https://www.lda.bayern.de

i. Right to withdraw consent

Provided that, and as far as, you have given us your consent to the processing of your data, you have the right to withdraw this consent at any time with effect for the future. Lawfulness of the processing based on consent up to the time of the withdrawal is not affected by the withdrawal, rather the withdrawal can only affect the lawfulness of future processing.

13. No obligation to provide data by yourself

No legal obligation exists to provide your personal data to us.

Should you prevent, e.g. technically, that we are provided with data which is required for the use of our website, it is possible that you cannot use our services or can use them to a limited extent only.

The provision of personal data in the course of ordering publications, newsletters, information material and press releases, is freely given and not contractually or legally required. If you do not provide necessary data this may imply we are incapable of sending you the publications requested.

The provision of the personal data within the course of the registration to our seminars is required for a contract conclusion, as well as for its conduction. A non provision of this data can result in our not being able to close any contract concerning your participation in a seminar and or to provide any corresponding performance.

The provision of your data within the course of establishing of contact with us via our contact form, or the establishing of contact with one of our experts, is voluntary. Without the required information, in particular a contact channel, however, it is not possible for us to handle your request.

The provision of your personal data within the course of an application (among other things, in our job portal) is necessary for the decision on the establishment of a employment relationship with you. A nonprovision of this data can result in our not being able to make any decision.

14. Automated decision making, including profiling, as specified by Art. 22 GDPR

Your personal data will not be used for automated decision-making, including profiling, in accordance with Art. 22 para 1 and 4 GDPR. Provided that these are used, we inform in detail regarding the logic as well as the significance and the envisaged consequences of such a processing for the data subject.

15. Data protection

We take technical and organisational security measures to protect your personal data against accidental or unlawful deletion, against alteration or loss and against unauthorised transmission or access.

16. Application of this data protection information for other WTS companies

Provided that, and as far as, you should be in contact with another company of the WTS Group (please find a current list of all Group companies here - referred to in the following as "other WTS company"), this other WTS company processes your data. If this other WTS company should refer to this data protection information (e.g. in an email signature), the details included in this data protection information also apply accordingly for the other WTS company, provided that, and as far as, the details included in this data protection information do not refer only to the provision and functions of this website and our social media pages.

Therefore the information of this data protection information applies accordingly with respect to other WTS companies which refer to this data protection information, in particular the following designated Sections: Section 2 (Data Protection Officer), Section 3 (Data categories, except for lit. a and d), Section 4 to 7 (except for Section 7 b lit. aa and ee), 10 to 17. The names and the contact data of these other WTS companies can be found in the respective email signature or, in case of letter post correspondence, in the respective sender information.

17. Status and changes to this data protection information

This data protection information corresponds to the status indicated below. The right to change this data protection information remains reserved. We therefore kindly request you to inspect the data protection information on a regular basis to get informed about possible changes.

As of February 2019

Contact us today

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